GS FORMS/DOCUMENTS

For the Application for Admission forms, visit: https://gs.uplb.edu.ph/admission/how-to-apply

PRIVACY NOTICE

By submitting a form, I declare that:

• I have read the University of the Philippines’ Privacy Notice for Students.
• I understand that for the UP System to carry out its mandate under the 1987 Constitution, the UP Charter, and other laws, that the University must necessarily process my personal and sensitive personal information.
• I CONSENT TO and recognize the authority of the University of the Philippines to process my personal and sensitive personal information, pursuant to the UP Privacy Notice and applicable laws.

All documents (including official letters) must be submitted via ODSS for proper tracking

LINKS

Forms for New Students

• Acceptance Deferment Card – PDF
• Recommended Courses for New Graduate Students – PDF
• Student Pledge – PDF

Student Progress Tracking Report

• Student’s Progress Tracking Report – online

Nomination of Committee and Plan of Coursework

• Nomination of Advisory Committee Form for PhD (e-form)
• Plan of Study Form for PhD (e-form) 
• Nomination of Guidance Committee and Plan of Coursework Form for Master’s  (e-form)

Note: New regular students should submit a Plan of Study during the first semester of residency. This also implies that new regular Ph.D. students should have their qualifying exam during the first semester of residency.

Revision Forms

• Change of Member/Adviser in Advisory/Guidance Committee (e-form)
• Revision of Plan of Study (e-form)
• Revision of Course Timetable (e-form)
• Request for Waiver Form –  used to waive requirements (qualifying exam, committee, plan of study outline) – (e-form)

Application for Examination (including Public Seminar Presentation for PhD by Research)

• Application for Examination (e-form)
•  Final Manuscript – Research Integrity Declaration Form 
• Thesis Public Announcement Format
• Dissertation Public Announcement Format
• Dissertation by Research/ Seminar Presentation Public Announcement Format

Note: No need to submit TCG when applying for an exam. Public Announcement is required for Thesis/Dissertation and Ph.D.-R Graduate Seminar presentation. 

Thesis/Dissertation Related

Thesis/Dissertation Outline

• Approval of Thesis/Dissertation Outline (e-form)
• Application for Graduate Work in Absentia 
• MoU for Off-campus Graduate Work in Absentia (if without existing MoU)
• Prior Art Search requirement prior to submission of Thesis/Dissertation
  (Prior Art Search Form)
• UPLB Research Ethics Board Forms
• Thesis/Dissertation Outline Proposal Submission – Research Integrity Declaration Form (Please read: Researches that may be subject to review)

Note: Students doing their MA/MS (Ph.D.) thesis (dissertation) should have an approved title and outline on or before the end of their 2nd (3rd) semester of thesis (dissertation) enrolment.

Thesis/Dissertation Manuscript

• Thesis/dissertation manuscript format guide*
• Pointers in format preparation for Thesis/Dissertation Manuscripts*
• Sample Thesis Manuscript Format, Acceptance Sheet and IPR Template (MS)*
• Sample Dissertation Format, Acceptance Sheet and IPR Template (PhD)*
• Request for Change in Thesis/Dissertation Title
• Certification of Publishable Quality Form

*Please contact your Graduate Program Management Committee if your degree program has a specific format guide (e.g., using LaTeX).

Thesis/Dissertation Review

• External Examiner Nomination Form
• External Review Report
• Sample Action Taken on Report of the External Reviewer

Graduation Related Forms

• Application for Graduation (e-forms)
• Application for University Clearance
• Alumni Information Sheet
• Data Privacy Consent Form

Other Forms/Documents

• Change of Degree Program Form
• Excuse for Absence Form
• Leave of Absence (LOA) Form
• Clearance for Leave of Absence (LOA) Form (used if currently enrolled when filing LOA)
• Consent of instructor (COI) – this will only be used when AMIS is not available
• GS modified Form 5A
• Cross Registration Form
• Completion/Removal of INC/4.0 Permit – students need to be registered to complete “INC” or remove “4.0” 
• Report of Records for Completion/Removal Grade
• Deferred Grade (DFG) Completion Sheet
• Dropping Form / Dropping Slip
• Certification of Satisfaction of Prerequisite
• Waiver of Prerequisite
• Justification for Late Submission
• Request for Local Field Trip / Field Work
• Request for International Field Trip / Field Work
• OC / CHED Memo Guidelines on International Field Trips
• Forms from the OVCSA
• Reinstatement/ Extension of Residency/ Re-admission Form
• Request for Validation of Courses
• Late Enrollment & Late Payment Form
• UPLB Research Internship Form (Revised December 2023) for UPLB Students

Handbooks

• Student Handbook (2018)
• Faculty (Mentoring) Guide (2018)
• Graduate School Organization Policies, Rules and Regulations
• U.P. Code
• UP Research Guidebook
• Student Conduct and Discipline Handbook
• Revised GS Policies on Graduate Faculty Appointment (minimum requirements)
• GS Operations Manual (2015)
• UNESCO Recommendation on Science and Scientific Researchers

All documents (including official letters) must be submitted via ODSS for proper tracking.