Academic Rules/Requirements


The Academic Year is divided into two semesters of at least sixteen weeks or eighty class days each, exclusive of registration and final examination periods. The first semester usually starts in June; the second semester in November. A summer session of six weeks follows the second semester.
Academic Freedom

The University has the right and the responsibility to exercise academic freedom. Academic freedom is both institutional and individual. Institutional academic freedom is freedom of the university from intervention and control in the conduct of its affairs as a university. Individual academic freedom is the right of the academic staff and students to conduct academic and scholarly inquiry and to discuss and publicize the results of such inquiry unhampered by prior restraint or subsequent punishment.

Student’s Pledge

Every student shall, upon admission, sign the following pledge: “In consideration of my admission to the University of the Philippines Los Baños and of the privileges of a student in this institution, I hereby promise and pledge to abide by and comply with all the rules and regulations laid down by competent authority in the University and in the college or school in which I am enrolled.” Refusal to take this pledge or violation of its terms shall be sufficient cause for summary dismissal or denial of admission.

Graduate Courses

In general, advanced undergraduate courses are numbered 100-200. Courses numbered 201-400 are primarily for graduate students. Graduate credits may be earned in courses numbered 201 to 399; those numbered 301 to 399 are for PhD students only. Courses numbered 300 are for master’s thesis while those numbered 400 are for PhD dissertation. Advanced undergraduate courses numbered 100 to 199 may be taken for graduate credit only upon recommendation of the student’s guidance or advisory committee, endorsed by the department chair, and approved by the dean of the Graduate School.

Credit Unit

One university unit of credit is at least sixteen (16) full hours of instruction in the form of lecture, discussion, seminar or recitation or any combination of these forms within a semester. Laboratory, field or shop work is credited at one unit for each three-hour period.

Academic Load

Full-time graduate students are allowed the normal load of 12 units or a maximum load of 14 units. During the summer session the normal load is 6 units.

Members of the faculty, officers and employees of the University have a privilege of enrolling in the University for not more than six units a semester at reduced fees.

Grading System

The work of students shall be graded at the end of each semester in accordance with the following system :

1.00 - Excellent 3.00 - Pass
1.50 - Very Good 4.00 - Conditional Failure
2.00 - Good Inc. - Incomplete
2.50 - Satisfactory 5.00 - Failure

Grades of 1.25, 1.75, 2.25 and 2.75 may also be given but in no case shall they be more detailed than in multiples of 0.25.

For courses not requiring numerical grades:
S - Satisfactory
U - Unsatisfactory

A grade of “4” means conditional failure.It may be made up for by successful repetition of the course or by passing a reexamination. If the student passes the reexamination, he is given a grade of “3”, but if he fails, a “5”. Only one reexamination is allowed which must be taken within the prescribed time. If a student does not remove the grade of “4” within the prescribed time, he may earn credit for the course only by repeating and passing it.

A grade of “4” given for the first semester work of a two-semester course shall be converted to a grade of “3” if the student passes the second semester part of the same course in the same academic year; if he fails, the grade of “4” which he received for the first semester work shall be converted to a grade of “5”.

The grade of “INC” is given if a student, whose class standing throughout the semester is passing, fails to take the final examination or fails to complete other requirements for the course, due to illness or other valid reasons. In case the class standing is not passing and the student fails to take the final examination for any reason, a grade of “5” is given. Removal of the INC must be done within the prescribed time by passing an examination or meeting all the requirements for the course, after which, the student shall be given a final grade based on his overall performance.

Removal of grade of “INC” or “4”. There shall be a regular period for removing grades of 4 and INC before the start of each semester.

Examinations for the removal of a grade of INC or 4 may be taken without a fee:

  1. during the regular examination period, if the subject is included in the schedule of examinations, and
  2. during the removal examination period, viz., the period covering 10 days preceding the registration in each semester during which period the examination is taken at the time that it is scheduled.

Removal examinations may be taken at other times on the recommendation of the instructor and approval of the dean and upon payment of a required fee per subject. Students not in residence shall pay the registration fee on top of the examination fee (where required) to be entitled to take the removal examination.

A grade of 4 or INC may no longer be improved after the end of the third regular removal period immediately following the semester/term in which the grade was incurred. A grade of “4” received after removing a grade of INC, however, must be removed within the remaining portion of the prescribed period for the removal of the original grade of INC.

Change of Grades

A student who has received a passing grade in a given course is not allowed to take a reexamination for the purpose of improving his grades.

No faculty member shall change any grade after the report of grades has been filed with the secretary of the college or with the UPLB Registrar. In exceptional cases, as where an error has been committed, the instructor may request authority from the faculty of the college to make the necessary change. If the request is granted, a copy of the resolution of the faculty authorizing the change shall be forwarded to the Office of the UPLB Registrar for recording and filing.

Notwithstanding the foregoing provision and to avoid any injustice, the grade on a final examination paper may be revised by a committee of the Dean of the College if it should clearly appear, on the basis of the quality of the scholastic record of the student, that such grade is the result of an erroneous appreciation of the answers or of an arbitrary or careless decision by the faculty member concerned. Should the change of the grade on said paper affect the final grade of the student, the committee may request authority from the faculty of the college to make the necessary change in the final grade. The request for reconsideration shall be made within 30 days after the receipt of the final grade by the student concerned.

No student shall directly or indirectly ask any person to recommend him to his professor for any grade in his class record, examination paper, or final report of grades. Any student violating this rule shall lose credit in the subject where such recommendation is made. The fact that a student is thus recommended shall be prima facie evidence that the recommendation is made at the request of the student concerned.

Submission of Grades

Every faculty member shall submit his report of grades as soon as possible after the final examinations at the end of each term. A period of 5 days is ordinarily allowed for each section for the grading of papers and the preparation of the report of grades. In case an instructor handles several sections and the interval between the examinations is less than 5 days, he shall submit the reports of grades for the various sections at the rate of one report at the end of every 5-day period after each examination, provided that all reports of grades must be submitted not later than 7 days after the last day of the examination period. In justifiable cases, deviation from the above rules may be authorized by the Vice Chancellor for Instruction.

Penalties for late submission of grades shall be imposed on faculty members who, without good reason, fail to submit grades of students within the prescribed deadline.

Academic Standards

A regular graduate student must maintain a weighted average grade of 2.00 or better in all courses prescribed in his approved plan of course work. Failure to do so disqualifies the student from earning the degree to which he was admitted.

A graduate student on provisional admission status must obtain an average of 2.00 or better in at least 9 units of graduate courses during his first semester of admission to have his status changed to regular. Failure to meet this criterion disqualifies the student from admission to the intended degree program.

If the student fails to obtain grades which carry graduate credit as required by the Graduate school, the university rules on scholastic delinquency shall be applied.

Transfer of Credit

A duly matriculated graduate student may apply for advanced credits or transfer credits for work done in another institution upon:

  1. presentation of credentials showing that he has passed, in another institution, courses fully equivalent to those given in the UPLB Graduate School for which credit is sought; and,
  2. passing the validating test given, if necessary, by the department concerned.

Not more than 9 units of advanced credit or transfer credit may be granted a student for course work done towards the graduate degree, unless course work is done in another institution of higher learning with prior approval of a duly constituted guidance or advisory committee. Application for advanced credit should be filed with the Graduate School during the first semester of residence.

No transfer credit shall be given for work that has been credited to any other degree.

Medium of Instruction

English is generally used as a medium of instruction.
The University Council of UP Los Baños approved on 17 December 1988 the adoption of the full use of Filipino as a medium of instruction for undergraduate courses which was implemented beginning June 1989 for 10 years.

In the graduate level, Filipino is initiated and/or sustained as a nonexclusive medium of instruction. English is maintained as a medium of instruction.

Modes of Degree Program Offerings

The modes of degree program offerings at UPLB are characterized according to where they will be offered, how they will be offered, and who will offer the program. These are:

In-campus Program. The program is instituted, administered, and implemented at UPLB. The students are admitted by, registered at, take academic residency in, and receive their degrees from UPLB. Classes are held at UPLB.

Intercampus Program. The program is instituted and administered by UPLB but is implemented in another campus of the UP autonomous unit. The rules governing the implementation of the program are embodied in a memorandum of agreement signed between the UPLB Chancellor and the Chancellor of the other campus. The students are admitted by UPLB, register and take academic residency in the other campus, but receive their degrees from UPLB. Classes are held at the other campus.

Off-campus Program. The program is instituted, administered, and implemented at UPLB but classes are held outside of UPLB or any other UP autonomous unit. The students are admitted by, register at, take academic residency in, and receive their degrees from UPLB. The rules governing the holding of classes outside UPLB or any other UP autonomous unit are embodied in a memorandum of agreement signed between the UPLB Chancellor and the Head of the unit or agency where classes will be conducted.

Faculty members of the above programs are those who have been issued appointments by the UPLB Chancellor, upon recommendation of the department chair or institute director offering the program as endorsed by the UPLB dean of the college where the department or institute belongs and the dean of the UPLB Graduate School (in case the program offering is at the graduate level), to teach or to advise research (undergraduate thesis, master’s thesis, or PhD dissertation) students.

Distance Mode Program

The program is proposed, instituted, and implemented by the faculty of UPLB but administered by the Open University.
Adopted Program. The program which is instituted, administered, and implemented by another UP autonomous unit is adopted by UPLB for administration and implementation as an in-campus offering.

The rules governing the adoption are embodied in a memorandum of agreement signed between the Chancellor of the unit ‘lending’ the program to UPLB and the UPLB Chancellor. In like manner, UPLB has program offerings that are being requested for adoption by other UP autonomous units. The rules governing such adoption shall likewise be embodied in a memorandum of agreement between the UPLB Chancellor as the ‘lending’ unit and the Chancellor of the unit adopting the program.

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University of the Philippines Los Baños Graduate School
College Los Baños, Laguna 4031 Philippines
Copyright 2012 University of the Philippines Los Baños Graduate School. All Rights Reserved.
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